A: ORDINARY BUSINESS

1. To receive and adopt the Report of the activities of the Institute for the year ending 30th June 2009
2. To receive and adopt the Financial Statements of the Institute for the year ending 30th June 2009
3. To appoint the Auditor for the year to 30th June 2010
4. To elect members of the Executive Council
1. The following three members of the Executive Council retire by rotation in accordance with Rule 7(a) of the Institute’s Rules
• Stanley Bernard
• Richard Hill
• Kate Walsh
2. Stanley Bernard, Richard Hill and Kate Walsh all offer themselves for re-election
3. Alison Gorringe and Christine Raywood both resigned from the Council

5. To approve the annual subscription of the Institute for the year 2010 as determined by the Executive Council under Rule 4(a) of the Institute’s Rules. The Executive Council recommends there be no increase.

B: SPECIAL BUSINESS

1.    ADDITIONS, ALTERATIONS AND AMENDMENTS TO ILCA RULES.
Rule 7(e)
The Council shall appoint a Strategy Committee consisting of the Present Chairman, the Vice Chairman, the Vice Chairman Elect and the Chief Executive Officer (CEO) in year one of the new structure: thereafter the Vice Chairman Elect to be replaced by the retiring Chairman. The CEO position to hold no voting rights. The Strategy Committee will be responsible for controlling the finances of the Institute together with such other duties as may be required by the Council. In the event of any member ceasing to be a member of the Council they will automatically cease to be a member of the Strategy Committee. The Strategy Committee may co-opt members or enlist professional assistance from time to time as they may in their opinion require to assist them in their duties.

General addendum to rules:
Where the existing rules refer to “Management Committee” replace with “Strategy Committee”

NOTES:

1. Notice of any resolution proposed to be moved at the Annual General Meeting shall be given in writing to the Executive Secretary by 2nd November 2009.
2. Fellow, Associate and Diploma Members of the Institute are entitled to attend, speak and vote at the Annual General Meeting and to make proposals.
3. Ordinary and Affiliated Members are entitled to attend the Annual General Meeting but are not to speak or vote thereat but may make written representation to the Executive Council for consideration at the Annual General Meeting.
4. Honorary Members are entitled to attend and speak at the Annual General Meeting but are not entitled to vote thereat.

By order of the Executive Council
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